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Grants and Donations

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It is required that employees read and understand these guidelines prior to submitting grants for technology resources or accepting technology donations.

Technology Donations Policy (revised 12-3-15)

CQ (Local ) Policy states donated technology resources may be accepted if the equipment meets or exceeds the minimum standards set forth by the Superintendent or designee. All donated technology resources shall become the property of the district.

Technology Donations and Grants

RRISD staff is encouraged to pursue grants and receive donations to add additional technology resources to business and instruction functions.  However, the district takes the following position regarding standards and support.  It is critical that anyone who applies for such grants or gets a donation fully understands the stipulations outlined here.

Technology added via grants and donations are not planned for in the refresh/replacement cycle or in the support infrastructure.  Therefore, additional considerations must be made to provide adequate long-term support.*

1.      Standards. The device must adhere to the district standard devices.  No devices that fall outside of the districts standards will be supported.

** DO NOT purchase or accept Apple products as donations to campuses or the district.  Instead, provide the funds directly, so that the devices can be purchased by the district. This includes grants and crowdfunding sources like Donor’s Choose. This is critical because support and management by RRISD and Apple (device enrollment and supervision) is NOT possible unless it is purchased by RRISD directly.  

2.      Contact your ITS (campuses) or Technology Services (non campuses) prior to applying for or accepting grants, donations or awards.  Time permitting, all grants and donations must be approved in advance by the district. (revised 12/15)

3.      Ownership. All devices added via grants and donations are owned by RRISD.  This includes items received as “door prizes” or incentives for attending conference sessions, workshops, product reviews, etc.. when said event was paid for with school district/campus/grant funds.  As such, long-term decisions regarding the placement and use of devices are at the discretion of RRISD.  In the event a recipient leaves RRISD, they understand they are expected to leave technology in its location.

4.      Transfer between locations and programs. In the event a recipient transfers to a new school or location, it is the discretion of that person’s supervisor as to the potential transfer of the technology.

5.      Support. Technology added via grants and donations will be subject to the same anti-virus, filtering and monitoring policies as all RRISD equipment.  Support for the technology will be facilitated by Technology Services and Instructional Technology just like all other technology.  In the event this technology creates an undue burden on support systems, priority will be given to technology added through district purchasing protocols.

6.      Replacement. Technology added via grants and donations is considered a single-life cycle device and is not included in RRISD refresh/replacement cycles.  Therefore, recipients must be fully aware that as this technology reaches the end of its useful life or becomes too difficult to support, it will be considered obsolete and will be removed without replacement.

7.      Intended Use. The technology and related resources added via grants and donations must be used in accordance with the terms of the grant throughout the duration of grant expectations.  After the grant expectations have expired, RRISD reserves the discretion to reevaluate the technology’s purpose and placement.white

8.      Apps, etc... Prior to requesting and receiving technology, a written plan must be on file that outlines how software, apps and peripheral components will be purchased and managed.


Crowdfunding is the practice of funding a project or venture by raising monetary contributions from a large number of people, today often performed via internet-mediated registries, but the concept can also be executed through mail-order subscriptions, benefit events, and other methods.[1] Crowdfunding is a form of alternative finance, which has emerged outside of the traditional financial system.[2]

The crowdfunding model is based on three types of actors: the project initiator who proposes the idea and/or project to be funded; individuals or groups who support the idea; and a moderating organization (the “platform”) that brings the parties together to launch the idea.     source: https://en.wikipedia.org/wiki/Crowdfunding – January 2016

Round Rock ISD staff must follow these guidelines regarding Crowdfunding

*NOTE: Tablet devices added via donations, grants and awards are added to the RRISD network using the Bring Your Own Device (BYOD) standards.  This means devices are “on-boarded” on to wireless.  Each RRISD staff and student is limited to 5 total on-boarded devices at any one time.  This limitation will impact on-boarded personal devices and donated devices if the combined number exceeds the five allowed.

(revised 1/2016)